China Hotel FF&E Procurement
Guest Rooms, Lobbies & Resort Fit-Outs
Hotel procurement is not furniture shopping at a larger size. It is a schedule: every item tied to a room type, a handover date and a fire-regulation standard, with a dozen factories feeding one container. We act as your buying office in China for this — reading the BOQ, shortlisting contract-capable factories, arranging samples, and inspecting before anything is loaded.
Six areas
a typical fit-out covers.
Most projects touch all six. The value of buying them together is that one consolidation warehouse and one inspection covers the whole schedule.
Guest Room Casegoods & Seating
Beds, headboards, nightstands, desks, wardrobes, luggage benches and armchairs built to contract durability standards.
Lobby & Public Area
Reception desks, lounge seating, console tables, feature pieces and planters for lobbies and circulation spaces.
Restaurant & Bar
Dining tables and chairs, bar stools, banquette seating, host stands and service stations built for commercial use.
Soft Furnishings & Bedding
Curtains, blackout linings, cushions, throws, rugs, mattresses, protectors, linen and towelling at specified counts.
Lighting & Decorative
Bedside and desk lamps, pendants, wall sconces, mirrors and artwork, specified to the project's electrical standard.
Banquet & Meeting
Stacking banquet chairs, folding tables, stage and podium pieces and storage built for high-turnover function rooms.
What it is specified in
and why it matters.
Contract specification exists because hotel furniture is used ten times harder than domestic furniture and is regulated more tightly. These are the lines that get written into a BOQ.
Contract-grade frames
Kiln-dried hardwood or reinforced engineered frames with screwed and glued joints rather than staples. Built for a commercial warranty, not a living room.
Commercial upholstery
Contract fabrics rated at 40,000 Martindale rubs or more, with foam density specified for the seat, not just the look.
Fire-retardant treatment
BS 5852 Crib 5 or CAL 117 depending on your market, applied to foam, fabric and filling. Ask for the certificate by item, not by supplier.
Casegoods surfaces
High-pressure laminate, veneer or lacquer on engineered board, specified for wear, cleanability and replacement cycles.
Metal & stone
Powder-coated steel and aluminium, stainless, marble and sintered stone for reception desks and high-traffic public areas.
Bedding & towelling
Thread count, GSM and fibre content specified per item, with commercial laundering durability in mind rather than retail softness.
What a project order
usually looks like.
Project procurement runs on a schedule rather than a product link. These are the ranges that shape the plan.
On a project, the schedule is the deliverable. We quote dates alongside prices, and we flag slippage as soon as a factory shows it.
Six things worth
deciding before you ask.
A BOQ is enough to start. These six answers turn it into a schedule we can hold a factory to.
Send the BOQ even if it is unfinished. We will tell you which lines are straightforward and which will drive the schedule.
What changes
when one party owns the schedule.
A fit-out involves more factories than any buyer wants to manage individually. The risk is not price, it is timing and mismatch.
Managing it yourself
- A dozen factories on a dozen schedules, each with its own slippage
- Fire certificates collected item by item, often late
- Colour and finish matched across factories by photograph
- Separate shipments, so a room cannot be installed until all arrive
- Balance paid before anything has been inspected
Buying through OZ
- One schedule owned by one party, with slippage flagged early
- Fire and compliance documents collected per item before loading
- A sealed approved sample or mock-up room as the reference standard
- Everything consolidated, room-packed and labelled for installation
- Pre-shipment AQL inspection with photos before the balance is released
Before you send
the first BOQ.
These are the questions project buyers ask before handing over drawings.
Can you pack and label by room?
Yes, and on a fit-out it is worth insisting on. We pack by room type and label by room and floor, so the installation crew unpacks in sequence instead of sorting a container on site. It costs a little more in the warehouse and saves considerably more in labour and delay at the other end.
How long does a hotel fit-out take to procure?
Sixty to one hundred and twenty days from approved drawings to container loading is typical, depending on how much is bespoke. Custom casegoods and upholstery drive the schedule; stocked items are much faster. We give you dated milestones at the start and flag any factory slippage as soon as it appears, not at the end.
Can you build a mock-up room first?
Yes, and we recommend it for anything bespoke. A mock-up room, or a full set of material and finish samples if a room is impractical, settles comfort, colour and build quality before a container is committed. It is the cheapest insurance available on a project of this size.
Will you work from our designer's drawings and BOQ?
Yes. We work from the designer's drawings, BOQ, FF&E schedule or reference images, and we will tell you where a specified item is difficult to source or better quoted elsewhere. We are also used to working under NDA, and will sign before any drawing is opened.
One category is
rarely the whole order.
Most buyers mix categories in the same shipment. These sit next to Hotel & Project FF&E most often.
Furniture & Interiors
Sofas, dining sets, beds, storage and contract seating sourced from the Foshan and Shunde furniture belt.
View Category ↗Bedding & Home Textiles
Sheet sets, duvets, pillows, towels and blankets bought from Nantong, Shaoxing and Gaoyang mills, with fabric specs confirmed before bulk.
View Category ↗Lighting & Lamps
Pendant lights, table and floor lamps, wall sconces and architectural fixtures sourced from the Zhongshan lighting belt.
View Category ↗Have a Hotel FF&E brief?
Let’s price it.
Send the BOQ, drawings or room schedule. We will tell you what is straightforward, what will drive the dates, and where the risks sit.